Assistant Director - National Council of Less Commonly Taught Langauges (NCOLCTL)
Works with the Director of NCOLCTL in the development and implementation of a strategic plan to carry out NCOLCTL’s mission, goals and objectives. Recruits both institutional and individual members for the organization. Responsible for the effective organization of NCOLCTL conferences and workshops. Works with the director to develop partnerships nationally and internationally with academics, government, and other non-profit organizations that would enable NCOLCTL to offer programming of interest to these entities. Develops new projects with various constituencies such as ALTA, SCOLA, ACTFL, LRCs, and other language organizations. Identifies grants and writes proposals. Coordinates the publication of all the journals and bulletins under the jurisdiction of NCOLCTL. Responsible for the effective operation of the day to day activities at the NCOLCTL Secretariat and oversees student assistants. Responsible for preparing the bookkeeping report for the NCOLCTL accountant in preparation for annual IRS financial report. Serves as liaison between the NCOLCTL Secretariat and the membership. Works to support NCOLCTL member organizations such as ALTA, SALTA, COTSEAL, etc when and where necessary.
PRIMARY JOB DUTIES AND RESPONSIBILITIES
30% Organization Building: Working with the Director to develop and implement strategic plan to achieve NCOLCTL’s mission, goals and objectives. Identifying opportunities to support organizational initiatives and develop strategic members’ drive and programs to promote and publicize the association and to recruit both institutional and individual members for NCOLCTL. The Assistant Director will co-develop a master plan with the director and with input from the executive board to expand membership and to diversify our engagement in the teaching and learning of less commonly taught languages in the USA. Identifying grants and writing proposals for NCOLCTL projects and workshops. Recruiting participants for all NCOLCTL activities. Writing reports of all NCOLCTL activities and publishing the reports in the NCOLCTL bulletin. Building and fostering collaborative relationships with both the institutional and individual members. Assisting NCOLCTL organizational members and NCOLCTL conference co-sponsors when necessary.
30% Conferences, Meetings and Workshops Coordination: Overseeing the planning of all pre-annual conference communications activities. Overseeing the planning process for the annual conference including abstract preparation and management, and coordination and management of conference planning committee, conference venue drive, and program preparation. Establishing program production timetable, reviewing newsletter materials, annual journal, responding to media inquiries, overseeing distribution of materials to the members and public at large before, during and after the conference. Recruiting exhibitors, participants, advertisers in the program, co-sponsors of the conference. Coordinating communication with delegate assembly members, authors of selected abstracts, abstract reviewers and experts for the conference paper presentation and planning the various parallel sessions of the paper presentation during the conference. Coordinating all NCOLCTL projects activities. Coordinating Delegate Assembly meetings and Executive Board meetings
20% Communication and Promotion: Responding to public requests for information from members, government agencies, businesses, advocacy groups and other associations. Building relationships with professional counterparts in other professional organizations, advocacy organizations and other community organizations through organizational initiatives and jointly-sponsored collaborative programs. Aiding in the development, implementation and management of external communications efforts. Building and fostering long-term working relationships with various publics of importance including media, members of the community, public affairs offices and other organizations. Serving as the coordinator for communications materials including journals, newsletters, bulletin materials, online content, program announcements and the annual report. Responsible for the production of NCOLCTL annual conference report and other conferences and meetings that NCOLCTL participates in. Preparing monthly summary of progress reports and update. Coordinating, publishing, and disseminating the association annual news letter and public relations policies.
10% Financial Report and Book Keeping: Keeping track of all the income and expenses of the organization and preparing a monthly budget report for NCOLCTL Director, accountant and treasurer. Maintaining and monitoring account statements, processing and reconciling expenditures. Supporting the Director in developing and overseeing annual budget reports for the Executive Board and Delegate Assembly members. Preparing quickbooks report for the accountant in preparation for IRS annual report. Monitoring the hours that student hourlies are paid.
10% Office Management and Supervision: Hiring, supervising, and evaluating a team of graduate assistants and student hourlies. Coordinating work flow, and performing human resources duties. Overseeing the day-to-day operations of specific year-round association’s program. Preparing timesheets, expense reports and check requests, as required.
1. Fund raising skills
2. Good people relations and communication skills, Oral and Written
3. Decision Making
5. Proven ability to work both independently (taking ownership of assignments) and cooperatively (project management skills and team work)
6. Strategic Thinking
7. Fiscal Management
8. Organized, on time, and willing to take the initiative for new projects
9. Multitasking skills is required
10. Evidence of being a self starter and able to be productive without constant supervision
11. Awareness of and sensitivity to cultural diversity and global perspectives
12. Sensitivity to the needs of persons who do not speak English as a first language
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, video cameras, regular cameras, power point and excel software.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. with one hour lunch time. Occasional evening and weekend work may be required as job duties demand. Traveling for conferences is required. Preference will be given to applicants that live in or are willing to move to Bloomington, IN area.
Required and Preferred Education and Experience
1. Bachelor’s degree in organizational management or business or relevant field.
2. MS is preferred
3. Two years experience required, three years preferred in non-profit organizational management preferable. Two years required and three years preferred in conference and event planning and coordination. Public and academia environmental relation is required.
4. Book keeping knowledge is required and quick books knowledge is preferred.
5. Grant writing experience is preferred.
6. Technical skills to edit and maintain the website preferred
7. Prior engagement with foreign language learning and working in a multi-cultural environment is preferred
1. Letter of application
2. A current CV
3. Three letters of recommendation
Please review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position.